Remote Project Management: Easy Task Tracking in Trello
Well, it looks a bit different around here doesn’t it?
The holiday break from my 9-5 day job gave me the opportunity to work 9-5 (or 5-9 when I felt like it) on Indie Bits. I got that massive step by step guide to self publishing up and had a chance to research and experiment with ways to develop the site.
I’ll need to:
- Build scalability into the core framework for the site
- Keep Track of ideas as they move from idea to test to implementation
As I’m working on the core framework I’m generating ideas for the next stage of development and the best way to do it.
Now I’m back at my day job though and holidays are over. I’m back to developing “outside of work hours” – but my ideas don’t happen outside of hours.
My ideas happen on the walk to work. They happen when I’m answering a question.
They happen everywhere but “outside of work hours”!
If I come up with a solution or the best way to breakdown the steps of a task I want to be able to capture it right away. Especially when I’m managing projects across two companies!
Tools I tried (and why I didn’t select them)
Sticky Notes is great, I love the simplicity. But its local to one machine. That doesn’t help me when I do most of my work remotely between three machines (Laptop, PC and iPad).
Toodledo gave me cross platform but required an extra step to sync (and a frequently buggy sync was the deal breaker).
- Ability to create Task “blocks” to move around the calendar for quick scheduling
- Create multiple Task lists and drag and drop within lists to quickly change priority)
So what was the problem?
- Can’t drag items between Tasks and Calendar!
- Ended up having to create tasks twice when scheduling
- Can’t easily drag tasks between Calendar months
- Can’t easily see or share tasks between different Calendars
Kept coming back to Sticky Notes but I still had the problem of not being able to easily work between lists on my different machines.
The solution had to be:
- Flexible and easy as Sticky Notes
- Let me capture ideas when I have them, wherever I them
- Make it easy to update and adjust tasks on whatever machine I happen to be using that day
Out of the Blue Came Trello
How much more awesome?
Degrees of awesome:
- Tasks can be subdivided into checklists (ex: ‘putting toothpaste on the toothbrush’ is step 1 of 4 in Brushing My Teeth)
- I can drag tasks between lists
- I can have as many lists on a board as I want
- I can add contributors to my board
- We can leave comments for each other on tasks
- I can share my board with you
- We can each sign in with a Google account (small thing I know, but one less account and one less password to manage)
- You can Vote for the proposed ideas you want to see selected for testing and implementation 8)
Now, Trello isn’t perfect. It isn’t as fully featured or stable as Kanban Tool and it is prone to occasional bugs (the only time I haven’t been able to load it is right now – as I write this post – which I find hilarious).
But it is free. And when you’re an indie on a budget Free is Good.
After you’ve had a change to look at my board (or even BEFORE you look at the board – I’m all about the non-linear experience) propose an idea for the site in the comments! I’ll add it to the list, you can vote for the ideas you like best and Indie Bits gets more awesome for everyone 8)